General information
This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

The controller
The controller under data protection law is:
Easy2Parts GmbH
Ulrichsbergerstraße 17
Gebäudeteil E
94469 Deggendorf
Phone: +49 991 4022 800
Commercial register entry number: HRB 4961
Registration Court: Amtsgericht Deggendorf
Data Protection Officer: datenschutz@easy2parts.com

Personal data collected as part of the application process
Personal data are all information relating to an identified or identifiable natural person (Art. 4(1) GDPR). A person is considered identifiable if they can be determined, even indirectly, for example via identifiers such as name, address, e-mail address, telephone number, date of birth, application and employment data (e.g., CV information, qualifications, etc.).
Pseudonymized data remain personal data if they can be attributed to a person using reasonably feasible means. Only anonymized data – for which identification of the person is no longer possible – are not considered personal data.

Fundamentals and purposes of processing personal data collected from application documents and during the application process
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.
By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.
In particular, the following data is collected during this process:
name (first and last names)
e-mail address
phone number
channel through which you found us
Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address etc.
Only authorized HR staff and/or staff involved in the application process have access to your data.
The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.
Your data will be stored for a period of 6 months after the application process has been concluded. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).
If we are interested in retaining your documents for longer than six months—for example, if your application may be relevant at a later date, or to include it in a candidate pool—we will ask for your explicit consent to continue storing them. If this consent is not given, i.e., if we receive a negative response or no response to our request, your data will be deleted as described above after six months from the receipt of your application. You may revoke your consent at any time.

Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio as well as the carrying out of pre-contractual measures in accordance with Art. 6(1)(b) GDPR.

Rights of data subjects
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed during this online application process, please refer to our Data Protection Officer (see item 2).

Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.
In addition to this data privacy statement, please view our general data privacy statement at https://www.easy2parts.com/datenschutz.

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